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Volunteering at Pickathon 2015
Thanks for your interest in volunteering for Pickathon 2015! Please review all of the following information, and then follow the link at the bottom of this page to submit your application. If you have additional questions, please double check the FAQ on this page, and then email volunteer@pickathon.com if you don't find the answer there.

Please be aware that submitting an application does not guarantee you a position, as we have a limited number of volunteer spots available. All volunteers must submit $273 deposit and a $10 processing fee to be considered for a position.

VOLUNTEER SPECIFICS

ELIGIBILITY: All volunteers must be 18 years or older. See volunteer position descriptions below for specific requirements.

SHIFTS AND COMMITMENT: Time commitments and shift times vary by positions, though most require two 5 or 6-hour shifts (during festival weekend), or two 8-hour or three 6-hour shifts (pre/post festival weekend). Volunteers with greater shift flexibility are more likely to be selected. See volunteer position descriptions below for specific shift requirements, applications submitted without availability will not be considered.

REWARD: Volunteer will receive (1) 2015 Pickathon Weekend Admission Ticket (Friday, Saturday, Sunday) which includes tent camping space. Parking is NOT included in the Weekend Admission Ticket. If you plan to drive to the festival, you must purchase a Parking Pass separately. Parking passes are $65 per car and may be purchased through the tickets page on our website.

DEPOSIT: All Pickathon volunteers are required to mail a $273 deposit check + a $10 volunteer processing check per instructions on the application. Please be sure to mail these in together (same envelope), but as TWO SEPARATE CHECKS. This is required for ALL new AND returning volunteers. Your application will not be considered until we receive both checks, so be sure to mail them in immediately after submitting your application.

What happens to these checks? The $273 deposit check will not be deposited prior to the festival and will be shredded once volunteer fulfills their obligations.

The $10 processing check is a required fee and will be deposited once volunteer has accepted a position.

VERY IMPORTANT: Please make sure you send the deposit and processing fee as TWO SEPARATE CHECKS. We cannot stress this enough. If you send one check for both fees, you will be asked to send an additional $10 check before your application can be processed -- significantly delaying your application and reducing the chances you will receive a position. We do NOT accept money orders. Money orders cannot be shredded and we will not mail your deposit back to you. If you don't have personal checks, consider getting a cashier's check from your bank.

VOLUNTEER APPLICATION PROCESS
1. Complete and submit the volunteer application. Please make sure you fill out ALL parts of the application. Incomplete applications will not be considered.
2. Look for a confirmation email - if you do not receive this confirmation within 24 hours then please check your spam folder. If you still do not see it, please email volunteer@pickathon.com.
3. Mail in deposit and processing fee as TWO SEPARATE CHECKS in the same envelope. Please do not wait to be accepted before mailing in your checks. Volunteers will not be accepted until we receive their deposit and processing fee checks.
4. If selected for a position you will receive 3 additional emails:
i. Job assignment
ii. Schedule assignment
iii. Ticket email
5. If you have any additional questions, please consult the FAQ and then email volunteer@pickathon.com if further information is needed.

VOLUNTEER FREQUENTLY ASKED QUESTIONS
When should I send in my deposit and processing fee?
Send your $273 deposit and $10 processing fee as soon as you submit your application. Volunteers will only be accepted for positions AFTER we receive your checks. If you are not accepted for a position, we will shred your checks. Please remember to send the deposit and processing fee as separate checks (in the same envelope).
What happens to my deposit?
Most likely your deposit will be shredded. In the very rare case that a volunteer claims their ticket, but does not fulfill their responsibilities, we will keep the deposit. The $10 processing fee not refundable, unless you are not offered a position, in which case we will shred both checks.
Who do I make my checks out to?
Pickathon LLC
Where do I mail my checks?
Please mail your checks to the address provided in the confirmation email you will receive after you submit your application.
I don't use checks, can I send a money order?
Since we shred all of the deposit checks once you fulfill your volunteer responsibilities, we do NOT accept money orders. Money orders cannot be shredded and we will not mail your deposit back to you. If you don't have personal checks, consider getting a cashier's check from your bank.
I don't have a bank account, can a friend send in checks for me?
Sure! Please make sure the name of the person the checks are for is clearly written on them. Also, make sure they know we will be depositing the $10 check (so if you get accepted, you owe your pal ten bucks).
How do I know you received my application?
You should receive an email within 24 hours of submitting your online application to let you know that your application is pending. If you have not received this email after 24 hours have passed, please email volunteer@pickathon.com.
When will I know if I have been accepted to a crew?
We try to let everyone know whether or not they have been accepted and which crew they are on no later than two weeks prior to the festival, though last minute opportunities sometimes pop-up.
My friend and I applied at the same time, and she's heard back, but I haven't. What's up?
The volunteer crew chiefs for each crew select their own volunteers, and they all hold different schedules and move at different paces. With over 1,000 volunteers to accept and schedule, it can sometimes take us a while to let you know. Please be patient with us, and we will let you know as soon as possible.
What happens to my deposit if I have to cancel?
If you get accepted to a crew and then have to cancel, we will still shred your deposit. We just ask that you give us as much advance notice as possible so that we can find someone else to fill your position.
Does my volunteer weekend ticket include parking?
No. Anyone wishing to drive to the festival must also purchase a parking pass. Parking passes are $65 and can be purchased on the tickets page of our website.
Does my volunteer weekend ticket include Thursday entry?
Probably not. Some volunteers will be permitted to enter on Thursday due to the timing of their shifts (your crew chief will let you know if this applies to you). Otherwise, you may purchase an additional Thursday entry ticket on the tickets page of our website if you would like to get in early.
I only want to come for one day. Can I volunteer just enough for a single-day pass?
No. We only accept volunteers who want to work in exchange for a full weekend pass.

VOLUNTEER POSITION DESCRIPTIONS

Set Up / Pick Up
- As a Setup/Pickup volunteer you are required to complete (2) 8-hour shifts, which will typically be from 10am-7pm with an hour break for lunch.
- Jobs are primarily labor intensive and require hard work.
- Tasks include: raking cut grass, moving hay bales, clearing trails, finessing camp spots, spreading mulch, hanging miles of LED lights, and of course taking everything down and cleaning up post-festival. Also, there are many specialized positions including painting, carpentry, machine operation, and landscaping.
- Setup/Pickup shifts happen every day BEFORE and AFTER the festival starting on Mon. 7/13 and ending on Fri. 8.7.
- In the comment box (STEP 5) on page 2 of this application please enter (a) your skill set or interests that apply to this position and (b) your specific availability. Applications without these two pieces of information will not be considered.

Parking
- Weekend Parking volunteers work (2) 5-hour shifts between 8:30 am through 11:30 pm from Wednesday-7/29 through Sunday-8/2.
- Jobs include: traffic and entry control in weekend parking, day parking, car camping parking, RV parking lots; wristband/parking pass check at weekend gate entrance to the festival.
- In the comment box (STEP 5) on page 2 of this application please enter any shift preferences and folks you would like to be scheduled with.

Film Professionals
- Film Crew Professional VOLUNTEERS will focus on the production, capture, and online broadcast of a live directed, multi-camera shoot from six stages at this years Pickathon.
- Volunteers will be assigned 2-3 shifts between the dates of 7/29 and 8/3. Shift lengths vary from 4 to 7 hours. This schedule will depend on the position that you are assigned and your availability.
- Jobs include: camera operators, editors, equipment techs, live production assistants, and networking support.
- Volunteers MUST have prior professional experience in the film/video, theater, or photography fields.
- In the comment box (STEP 5) on page 2 of this application please enter the following information: (a) short description of your professional experience/expertise (including prior experience with Pickathon Film Crew) and (b) shift preferences and folks you would like to work with.

Film Support Crew
- Film Crew Support Volunteers will support the professional volunteers and production crew as they capture and broadcast a live, directed, multi-camera shoot on six stages at this years Pickathon.
- Volunteers will be assigned 2-3 shifts between the dates of 7/26 and 8/4. Shift lengths vary from 4 to 7 hours each. This schedule will depend on the position that you are assigned and your availability.
- Jobs include: set-up and tear down crews (pre/post festival), runners and PAs, stage utilities, and production coordinators.
- In the comment box (STEP 5) on page 2 of this application please enter the following information: (a) short description of any prior relevant experience and (b) shift preferences.

Sky Crew
- Sky Crew Volunteers will be assigned (2) 8-hour shifts before and after the festival weekend. Shift hours are from 9am to 6pm.
- Shifts will be scheduled between Monday 7/13 and Monday 8/10, except for 7/30-8/2
- Volunteers need to be comfortable with sustained physical activity and have familiarity working with basic tools.
- Jobs include: sorting ropes, tying knots, assembling box trusses, and offering general on-the-ground assistance to staff members working on rigs.
- Experience with rope work, knots, and fabric a big plus
- In the comment box (STEP 5) on page 2 of this application please enter (a) your skill set or interests that apply to this position and (b) your specific availability.
- Applications without these two pieces of information will not be considered.




Apply to be a volunteer



Contact:

Pickathon LLC
PO Box 13721
Portland, Oregon 97213

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Lineup . Tickets
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Pickathon 2015
Jul. 31st - Aug. 2nd





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16581 SE Hagen Rd.
Happy Valley, Oregon 97086




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