Thanks for your interest in volunteering with Pickathon 2016! Each year over 1,000 volunteers pitch in to help make Pickathon a great experience for everyone. Volunteer opportunities range from helping with site set up to serving beer to helping make sure the festival stays clean and sustainable. Shifts are available before, during, and after the festival. In exchange for their efforts, volunteers receive a weekend wristband to the festival. See below for instructions on how to apply for a position.
The Pickathon 2016 Volunteer Application will be available on April 29th Please read over the following information before you apply.
IMPORTANT – NEW THIS YEAR: We are now accepting volunteer deposits by credit card! In order to create a smoother, quicker volunteer application process, we will not be accepting deposits or fees via check. Rather than “holding” a deposit as we have done in the past, will now be charging and refunding your deposit after the festival (this is required by our credit card processor). In light of this change, we have reduced the deposit amount from $273 to $100 to keep it from being cost prohibitive.
Special note for the Film Professionals Crew: We have created a separate application for the Film Professional crew this year. A link to the Film Professionals Crew application will be available here on April 29th. Please note that all volunteers on this crew must have professional film experience. If you would like to help out with film efforts but do not have professional experience, please apply for Film Support on the general volunteer application.
Volunteering: A Pickathon How-To
- Step One: Review all of the information on this page, including the FAQ and crew descriptions below.
- Step Two: Select your top crew choice and fill out the volunteer application.
- Volunteers can only select one crew as their top choice.
- Second through fifth choices will be ranked further down the application.
- Some crews work only before and after the festival, while others only work during the festival. This information is included in each crew description. Be sure to mark availability for the dates the crews you choose are working.
- You will be charged a $20 fee to complete your application. This fee is non-refundable unless we are unable to offer you a volunteer position.
- Step Three: Pay your deposit.
- All volunteers must pay a $100 deposit. Your volunteer position is not confirmed until your deposit has been paid.
- Assuming you show up for all your volunteer shifts and complete your assigned tasks, your deposit will be refunded in full after the festival.
- After you are accepted to a crew, you will receive an email with a link to pay your deposit.
- If something comes up and you need to cancel before the festival, be sure to let your crew chief know and we will refund your deposit. Application fees are non-refundable for volunteer cancellations.
- Step Four: Receive your shift assignment.
- You will receive your shift assignment after you have submitted your deposit.
- This step can sometimes take a while as each crew chief has a big job to do and creating schedules can be complicated! Please be patient.
- We do our best to take your scheduling preferences into account, but we cannot make any guarantees. Please be sure to indicate preferred shift times and people you would like to be scheduled with (if possible) on your application.
- Step Five: Confirm your shifts.
- When your crew chief emails you with a shift assignment, please write back as soon as you can to confirm that you’ve received the message and the shifts work for you.
- If you have any major issues with the shift you’ve been assigned let your crew chief know asap, but please try to be flexible!
- Once your shifts are confirmed, you will receive further details from your crew chief about how to prepare for your shift.
- Step Six: Receive your “ticket.”
- Volunteers will not receive an actual ticket, but will be on the volunteer “list” at the front gate.
- You will receive an email with instructions on how to check in at the front gate and details about your wristband within the week before the festival.
- Step Seven: Work your shifts.
- Be sure to show up for all of your volunteer shifts on time, prepared, and dressed appropriately for the task at hand. Be sure to read over any special instructions your crew chief has provided you with ahead of time.
- As long as you complete all of your assigned shifts, you will be refunded in full after the teardown period of the festival is complete.
- Step Eight: Have a great time and come back next year!
How old do I have to be to volunteer?
All Pickathon volunteers must be at least 18 years of age prior to their scheduled shifts.
Are their any other requirements to volunteer?
Each crew has specific requirements so please be sure to read over the crew descriptions to find the crew that best fits your abilities and skills.
Why did you switch to credit card deposits?
The check system we have been using to collect deposits for the last few years has been a complicated process with a lot of room for error. A lot of people just don’t use checks anymore. The time it took for checks to reach us by mail has significantly held up some volunteers applications and caused confusion in the past. The amount of administrative work involved in receiving and processing these checks was a bit overwhelming for our small staff. We believe switching over to a credit card deposit system will make the volunteer application process easier for everyone.
When will I know if I have been accepted to a crew?
Each crew chief selects his or her own crew and works at a slightly different pace, so timing can vary on this. We will try to let everyone know as soon as possible which crew they have been accepted to, but specific shift schedules can take a bit longer. The earlier you apply and the more flexible you are, the quicker we will be able to get back to you. At the latest we try to confirm everyone at least two weeks before the festival, but last minute opportunities can and do pop up.
Does my volunteer weekend ticket include parking?
No. Anyone wishing to drive to the festival must also purchase a parking pass. Parking passes can be purchased here: http://www.brownpapertickets.com/event/2488914
We highly encourage you to carpool with other volunteers and split the cost of a parking pass, or look into alternative transportation to Pickathon.
Does my volunteer weekend ticket include Thursday entry?
Probably not. Some volunteers will be permitted to enter on Thursday due to the timing of their shifts (your crew chief will let you know if this applies to you). Otherwise, you may purchase an additional Thursday entry ticket here: http://www.brownpapertickets.com/event/2488914
I only want to come for one day. Can I volunteer just enough for a single-day pass?
No. We only accept volunteers who want to work in exchange for a full weekend pass.
Backstage Massage Crew
Backstage Massage volunteers provide massage services to festival artists and staff. You MUST be a Licensed Massage Therapist in the State of Oregon to volunteer for this crew. Volunteers work (2) 3-hour shifts between Thursday 8/4 and Sunday 8/7. All shifts take place in the backstage area of the Mountain Stage. Massage Therapists who have worked near the showers at past festivals and wish to return should choose Shower Crew as their first choice and make a note in the comment box on the application.
Brew Crew volunteers help keep the bars running smoothly during the festival. All Brew Crew volunteers MUST BE OVER 21. Experience in bartending and the service industry is big plus. Jobs include: Sales, pouring, I.D. check, and set up/tear down. Some, but not all, Brew Crew positions require proof of current OLCC certification, so please be sure to indicate whether or not you are certified on your application. Volunteers work (2) 6-hour shifts between Thursday 8/4 and Sunday 8/7.
Camp Host volunteers help festival goers (and their gear) get to their campsites. Volunteers must have adequate knowledge of the Pendarvis Farm site and trail system. This is an active crew that will offer some time in the shade with a walkie talkie but will also involve walking, lifting and carrying gear, coolers and shovels. Jobs include: Gear Wranglers, Campsite Scouts, Campground Hosts. Volunteers work (2) 5-hour shifts between Friday 8/5 and Monday 8/8. Over 40% of all Camp Host shifts are on Friday 8/5 and being available on this day will increase your chances of being accepted onto this crew.
Dish Crew volunteers support sustainability efforts by washing the durable dishware used by our food vendors. Volunteers will be assigned (2) 4-hour shifts during the Pickathon weekend, Friday 8/5 through Sunday 8/7, OR (2) 8-hour shifts before and after the festival. Talents and skills that are helpful include kitchen sanitation, commercial dishwasher operation, customer service, and of course kitchen safety.
Festival Hospitality Crew
Festival Hospitality volunteers make sure festival artists and staff are happily fed during the festival weekend. Volunteers will be assigned (2) 6-hour prep shifts or (2) 5-hour dishwashing shifts between Thursday 8/4 and Sunday 8/7. Volunteers must hold a current food handler’s card and have experience in the restaurant or catering industry within the past two years. Talents and skills that are helpful: Methods and procedures of quantity food preparation, kitchen sanitation and safe food storage knowledge, use and care of cooking equipment and utensils, commercial dishwasher operation, and of course kitchen safety.
Film Professionals Volunteers will will focus on the production, capture, and online broadcast of a live, directed, multi-camera shoot on all stages. Volunteers MUST have prior professional experience in the film/video, theater, or photography fields. Volunteers will be assigned 2-3 shifts between Monday, 8/1 and Monday 8/8. Each shift will vary from 4 to 7 hours in length. This schedule will depend on the position that you are assigned and your availability. Jobs include: camera operators, editors, equipment techs, live production assistants, and networking support.
Film Support Crew
Film Crew Support Volunteers will support the professional volunteers and production crew as they capture and broadcast a live, directed, multi-camera shoot on all stages. Volunteers will be assigned 2-3 shifts between Sunday, 7/31 and Monday 8/8. Each shift will vary from 4 to 7 hours in length. This schedule will depend on the position that you are assigned and your availability. Jobs include: Equipment set-up and tear down crews (pre/post festival), runners and PAs, stage utilities, and production coordinators.
Front Gate Crew
Front Gate Volunteers greet festival goers when they first arrive and help everyone get checked in and wristbanded. Volunteers work (2) 5-hour shifts between Wednesday, 8/3 through Sunday, 8/7. Jobs include: Ticketing, traffic control, wristband check at pedestrian gate entrance to the festival.
Merch Crew volunteers sell artist and Pickathon merchandise on site. Volunteers must have retail experience. Experience in the music/touring/recording industry a big plus. Volunteers work (2) 5-hour shifts between Thursday 8/4 and Sunday 8/7. Jobs include: Sales, stock management, customer service, and setup/tear-down.
Overnight Stage Crew
Overnight Stage volunteers provide assistance to our security team by providing a presence at one of the Pickathon stages overnight. Volunteers work (1) 8-hour (overnight) shift from midnight until 8:00am between Thursday, 8/4 and Sunday, 8/7. Jobs include: Maintaining a presence on the stages overnight and keeping close contact with the roaming security.
Parking Crew volunteers direct folks into the appropriate parking areas after they leave the front gate check in area. Volunteers work (2) 5-hour shifts between Wednesday 8/4 and Sunday 8/7. Jobs include: Traffic and entry control in weekend parking, day parking, car camping parking, RV parking lots; wristband/parking pass check at weekend gate entrance to the festival.
Pre/Post Fest Food
Pre/Post-Fest Food Volunteers will be assigned (3) 6-hour shifts before and/or after the festival (Pre-Fest: Monday, 7/18 through Wednesday, 8/3, Post-Fest: Monday, 8/8 through Saturday, 8/13). Talents and skills that are helpful: Sous-chef experience, methods and procedures of quantity food preparation, kitchen sanitation and safe food storage knowledge, use and care of cooking equipment and utensils, and of course kitchen safety. Although not required, a current food handler’s card, and restaurant / catering industry experience is a big plus.
Pickathon strives to create a clean and minimal waste festival that promotes reduction, reuse, composting, and recycling. Recycling volunteers help make sure that as much waste is diverted from the landfill as possible. Volunteers work (2) 5-hour shifts between Friday 8/7 and Sunday 8/7, OR (2) 6-hour shifts before and/or after the festival weekend.
Set Up / Pick Up
Set Up/Pick Up volunteers help create the magical atmosphere that is Pickathon before the festival and ensure that Pendarvis Farm is returned to it’s original state afterward. Volunteers work (2) 8-hour shifts, which will typically be from 10am-7pm with an hour break for lunch. Shifts happen every day BEFORE and AFTER the festival starting on Monday, 7/18 and ending on Friday, 8/12. Jobs are primarily labor intensive and require hard work. Tasks include: Raking cut grass, moving hay bales, clearing trails, finessing camp spots, spreading mulch, hanging miles of LED lights, and of course taking everything down and cleaning up post-festival. Also, there are many specialized positions including painting, carpentry, machine operation, and landscaping.
Shower crew volunteers manage the shower booth to help festival goers to feel clean and refreshed. Volunteers will be assigned (2) 5-hour shifts during the Pickathon weekend, Friday 8/5 through Sunday 8/7, OR (2) 8-hour shifts before and after the festival. Jobs Include: Setup and tear down, front desk and line management.
Sign Crew volunteers help put up and take down important wayfinding signs throughout the festival site. Volunteers will be assigned (2) 8-hour shifts before (Tuesday 8/2 and Thursday 8/4) and after (Monday 8/8) the festival weekend. Volunteers need to be comfortable with sustained physical activity and working self-directed, and should be able to find their way around the farm using a map. Jobs include: Putting up signs! Pounding signposts into the ground, using an impact driver to screw signs.
Sky Crew volunteers assist the Guildworks team in setting up the suspended sails that create shade and beauty at the festival. Volunteers work (2) 8-hour shifts, which will typically be from 10am-7pm with an hour break for lunch. Shifts happen every day BEFORE and AFTER the festival starting on Monday, 7/18 and ending on Friday, 8/12. Volunteers need to be comfortable with sustained physical activity and have familiarity working with basic tools. Jobs include: Sorting ropes, tying knots, assembling box trusses, and offering general on-the-ground assistance to staff members working on rigs. Experience with rope work, knots, and fabric a big plus.